Faster data entry with Drop-Down Lists in Microsoft Excel
With Error-Free Entry
Along with typos, inconsistent entries in Excel sheets can irritate you.
Drop-down lists are simple but strong feature to keep data accurate. This guide will explain how to create them in Excel 365-2013.
We give daily Microsoft Excel tips and tricks and save you hours of your time.
And Mastering Microsoft Excel and creating stunning Visuals are easier than you think.
You can learn it in just 40 minutes with the Other Levels Video Tutorial.
Explaining Microsoft Excel and Dashboard to save your day, or in the worst case, even your job.
Just like a Drop-down List, many useful and effective tips are given daily, which will save your day.
So, what Are Drop-Down Lists in Microsoft Excel?
Drop-down Lists allow the input in a cell to be restricted to pre-defined choices. They can be used perfectly for forms, status updates, category selections, and many more.
Steps for making a drop-down list:
-
Select the cell or cells where you want to apply the list.
-
Go to Data tab → Data Validation → Data Validation again.
-
Under ‘Allow’, select List.
-
In the Source box, type the list items separated by commas, e.g., Yes, No, Maybe, or provide a range reference such as =A1:A3.
-
Click Apply.
Pro Tip:
Use a named range or store the data in a hidden worksheet for long or dynamic lists.
Use Cases:
-
Project Status Updates (To Do, In Progress, Done)
-
Employee Departments (HR, Sales, IT)
-
Order Priority (High, Medium, Low)
Tips for Better Lists:
-
This utilises Conditional Formatting to highlight the selection.
-
Use IF formulas for further action.
-
Lock the cell with a password so that it cannot be edited.
Drop-down lists make things neat and tidy and increase work efficiency and accuracy. Using it initially will ensure that data entry across all Excel versions will be clean and consistent.
Let’s face it, Microsoft Excel can feel very overwhelming, especially with so much information online, and getting lost in that information is inevitable.
That's why Other Level’s and Team have created Free videos and Programs for you to understand Microsoft Excel easily without getting lost in the endless information.
🎓 Learn More with Other Levels
Take your Excel skills to the next level:
-
🌐 Visit our Other Levels Website
-
📺 Watch free tutorials on our Other Levels YouTube Channel, and learn Microsoft Excel from beginner to advanced.
✍️ Other Articles, Tips & Tricks you would like:
- Expert Excel Tricks for Speed and Accuracy
- Top 10 Microsoft Excel Tips and Tricks
- Build an Attendance Tracking HR Dashboard in Excel – Step-by-Step Guide
Share:
Master Flash Fill in Microsoft Excel
Master Flash Fill in Microsoft Excel