Excel Dashboard Inventory System – Real-Time Stock Control

Excel Dashboard Inventory System – Real-Time Stock Control

An Excel Dashboard can run a real-time inventory system without expensive ERP tools. With smart tables, a few formulas, and clear visuals, you’ll track stock, set reorder alerts, and keep operations moving—perfect for small retailers, eCommerce shelves, or office supplies.

Why build it in Excel?

• Custom structure that matches your workflow and product catalog.
• Live updates from simple entries; no complex integrations required.
• Printable KPI cards and charts for fast decision-making.
• Easy exports (CSV/XLSX) and quick handoff to stakeholders.

Sheet structure to start fast

• Product ID / SKU, Item, Category, Supplier
• Stock In, Stock Out, Current Stock, Reorder Level, Status
• Convert the range to a Table (Insert → Table) for structured references and filters.

Core formulas you’ll reuse

=[@Stock In] - [@Stock Out]     

Use a summary sheet for totals by SKU:

=SUMIF(IncomingRange, A2) - SUMIF(OutgoingRange, A2)

Automatic alerts with Conditional Formatting

Flag low inventory when current stock drops to or below the reorder level:

=F2<=G2

• Use clear colors (e.g., red for Low, amber for Reorder soon).
• Protect formula columns to avoid accidental edits.

Visual inventory dashboard

• PivotTable for stock by category, supplier, and location.
• Column/line charts for weekly usage and incoming receipts.
• Slicers to filter by item, supplier, month, or status in seconds.

Scale and maintain

• Keep everything in Excel Tables; new rows flow into pivots automatically.
• Use XLOOKUP/VLOOKUP to pull item details from a master list.
• Clean and append CSVs with Power Query to refresh on demand.

Related resources

• Explore ready-made layouts in Dashboard Templates.
• Track logistics KPIs with a Supply Chain Dashboard.
• Browse more examples in the Excel Dashboard collection.