Work Attendance Excel Dashboard - Attendees and Absentees

Overview: Work Attendance Excel Dashboard – Attendees and Absentees

This lives inside our Work Attendance Dashboard Templates collection. It’s an Excel Dashboard that brings attendance, working overtime, approvals, and policy into one clean, scrollable workspace. Here’s the thing: you get the full story at a glance, without digging through sheets.

What You’ll See

Employee Profile Header

You’ll notice a crisp employee profile up top—photo, name, role, department, manager, and ID. Pick a person and the whole page pivots to them. In practice, that means faster checks and fewer clicks.

Working Hours Trend

A monthly line chart tracks hours over time. Need context for targets or internal comparisons? Add a reference line to support benchmark services. It’s simple, but it tells a story.

Attendance KPI Cards

• Days present on valid working days.
• On-time vs late, shown as a quick donut.
• Total late minutes and a base for calculating overtime pay.

Absence & Approvals

Absences are counted clearly. Requests move through an approved ladder—Manager, Director, GM. You’ll spot pending items right away and act without leaving the dashboard.

Overtime & Lateness

Tiles summarize extra hours and lateness. If you enable drill-through, one click reveals the exact days behind those totals. That’s the moment the data becomes actionable.

Work Rules & Calendar

Shift start, shift duration, weekly expected hours, holidays, and weekly off days are shown in one panel. Want everyone to know the work rules? Put them front and center. Fewer disputes. More clarity.

Quick Actions

• Quick action buttons jump to Time Sheet or Employee Info.
• An employee switcher for rapid context changes.
• A month strip that keeps the experience smooth and scrollable.

How the Analysis Works

Core Logic

• Status mapping: Present, absent, Off, Holiday.
• Lateness: check-in compared to shift start plus grace.
• Overtime: anything beyond shift duration fuels overtime pay.
• Approvals: leave moves through the approved ladder until final.

Policy-Driven Metrics

Expected hours come from shift duration and working-day rules. If you’re planning ahead, the dashboard can display working hours in a year using your exact policy.

FAQ: How Many Working Hours in a Year?

Great question—“how many working hours in a year?” The dashboard calculates it by applying your weekly hours, holidays, and off-day pattern to the selected year. No guesswork.

Recommended Data Structure

Fact_Attendance (daily records)

• EmployeeID, Date, CheckInTime, CheckOutTime, WorkedHours
• Status (Present, absent, Off, Holiday)
• LateMinutes, OvertimeHours
• LeaveType, ApprovalStatus, ApproverLevel
• Notes (optional)

Dim_Employee

• EmployeeID, FullName, Role, Department, Sector
• PositionLevel, ManagerName, Nationality, PhotoPath, IDNumber

Dim_Calendar & Work Rules

• Date, IsWeekend, IsHoliday, HolidayName
• ShiftStart, ShiftDuration, DaysOff1, DaysOff2, ExpectedWeeklyHours

Why It Helps

You catch patterns faster—attendance habits, working overtime, approvals that stall. That clarity supports planning, well-being, and cleaner payroll. And yes, it nudges better financial performance when time equals cost.

Compatibility & Editing

It’s Excel, fully editable, no macros. Expand visuals, tweak formulas, or connect exports from HR. If you track spending too, you can attach an excel format for expense reports to align labor and cost views in one place.

Related Products

Want to round out the workflow? Pair this with:

• Workforce Training Performance Excel Report — track completion, scores, and hours. It fits neatly beside attendance.
• Attendance Tracking HR Dashboard — get a team-wide snapshot with HR-friendly filters.

Video Tutorial: Work Attendance Excel Dashboard in Action

Watch the full Work Attendance Excel Dashboard tutorial on our Other Levels YouTube Channel

What’s Included

• An interactive Excel Dashboard with cards, charts, and filters.
• Prebuilt measures for lateness, working overtime, and approvals.
• Time Sheet and Employee Info quick action links.
• A clear panel that sets the work rules for everyone.