Vacation Planning Spreadsheet Template - Team Vacation Calendar

Employee Vacation & Vacation Planning — Customizable Excel Dashboard

Here’s the thing: planning time off shouldn’t take all day. This vacation planning spreadsheet gives you a clean yearly view, quick inputs, and automatic day counts. You’ll notice it keeps public and school holidays in sight, so clashes get caught early. The Spreadsheet is fully editable and ready in minutes.

What it actually does

In practice, you pick names and leave types from drop-downs, mark dates, and the math happens for you. No macros. No drama. Just clear schedules your team can trust.

Why teams like it

• Fast setup: Start with 6 employees. Add more when you need.
• Fewer surprises: Public + school holidays live next to your plans.
• Cleaner records: Numbering, comments, and notes keep everything tidy.
• Brand-ready: Drop in your logo and call it a day.

Key Features

• Yearly calendar overview (at-a-glance planning)
• Automatic vacation-day calculations
• Custom drop-down lists (names, leave types, remarks)
• Company logo placement
• Employee numbering, comments, and notes
• Built for 6 employees by default (easily expandable)
• Public holidays and school holidays integrated

Where it fits (real use cases)

Different teams use it in different ways. You might start simple and grow from there.

• employee vacation planner for HR and department leads
• team vacation calendar to spot overlaps before they happen
• personal vacation planner when you’re juggling a small crew
• vacation planner template to standardize requests and approvals

And when everything clicks, it feels like a magical vacation planner—because the busywork fades into the background.

How it works (quick walk-through)

Step 1 — Set up your lists

Add employees, leave types, and your local holidays. Two minutes now saves hours later.

Step 2 — Plan and track

Select a name. Choose a leave type. Dates go on the calendar and days are counted automatically. You’ll notice it’s hard to overbook once holidays are visible.

Step 3 — Share or print

Send a snapshot before a meeting. Print a one-pager for the noticeboard. Keep everyone aligned without long emails.

What’s included

• 1 Excel file (fully editable)
• Yearly calendar dashboard, ready to use
• Quick-start notes, so you’re not guessing

Compatibility

• Microsoft Excel (Windows & Mac)
• No macros required

A quick story

One small team started with five names and a messy chat thread. A month later, they’d expanded the sheet to twelve people. The manager said, “We finally stopped asking who’s off next week.” That’s the goal—less chasing, more clarity.

FAQs

Can I add more than 6 employees?

Yes. Copy the pattern, extend the ranges, and you’re set. It scales as you do.

Can I change the holiday list?

Absolutely. Replace the example list with your local calendar. The view updates right away.

Do I need macros?

No. It’s all standard formulas for smoother updates and fewer headaches.

Can I brand it?

Yes. Drop in your logo and tweak colors to match your style.