Let Excel make decisions for you

In Microsoft Excel, the logical tests of the IF function are your tool to check if a statement is TRUE or FALSE and return results accordingly.

IF categorises sales, flags overdue tasks, or passes/fails students. It brings some logical thinking to your spreadsheet.


🔍 What is the IF function?

The IF function tests the given condition and produces one value if TRUE and a different value if FALSE.

Basic syntax:

=IF(logical_test, value_if_true, value_if_false)

For Example:

=IF(A2>=60, "Pass", "Fail")

This means, if the value in cell A2 is 60 or higher, then consider it "Pass"; else, values lower than 60 get tagged as "Fail".


Example (with detailed steps): Categorising Sales

Sales 
($)
Category
1500
High
500
Low

Formula:

=IF(A2>1000, "High", "Low")

This helps Excel label items based on a given threshold.


Nested IF Statements

For double conditions:

=IF(A2>1000, "High", IF(A2>500, "Medium", "Low"))

This classifies sales into three categories.


IF + AND/OR

=IF(AND(A2>1000, B2="Yes"), "Bonus", "No Bonus")

This gives a bonus only if both conditions are met.

=IF(OR(A2="Yes", B2="Yes"), "Proceed", "Hold")

This way, one condition is enough to trigger the "proceed" outcome.


✅ Best Practices for IF Statements

- Be cautious with nested IFs so that they are clear 

- When penalising numerous conditions, combine with AND/OR

- Try working on a small range first before using it across a large advancement

- Consider using IFS function in Microsoft Excel 365/2021 for simpler multi-logic


🎓 Learn More with Other Levels

Take your Excel skills to the next level:


✍️ Other Articles, Tips & Tricks you would like:


Work Faster, Smarter, Productively and Efficiently with Other Levels Dashboard Template

أحدث القصص

عرض الكل

Use Microsoft Excel on Mobile Devices Efficiently

Take your spreadsheets on the go! With Excel Mobile, manage data, edit reports, collaborate in real time, and update dashboards, right from your phone or tablet. Perfect for remote work, travel productivity, and cloud-powered business tasks.

إقرأ المزيد

How to Add Comments and Notes in Microsoft Excel

Enhance your spreadsheet workflow using Excel's Comments and Notes, perfect for team collaboration, remote reviews, feedback loops, and self-documenting reports. Streamline communication and reduce errors with built-in annotation tools.

إقرأ المزيد

Create QR Codes in Microsoft Excel Using Web Add-ins

Learn how to generate QR codes directly in Excel using Web Add-ins for interactive dashboards, inventory logs, event invites, and mobile-friendly invoices. No design software needed, just dynamic, scannable power built into your spreadsheet.

إقرأ المزيد