Faster data entry with Drop-Down Lists in Microsoft Excel
With Error-Free Entry
Along with typos, inconsistent entries in Excel sheets can irritate you.
Drop-down lists are simple but strong feature to keep data accurate. This guide will explain how to create them in Excel 365-2013.
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So, what Are Drop-Down Lists in Microsoft Excel?
Drop-down Lists allow the input in a cell to be restricted to pre-defined choices. They can be used perfectly for forms, status updates, category selections, and many more.
Steps for making a drop-down list:
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Select the cell or cells where you want to apply the list.
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Go to Data tab → Data Validation → Data Validation again.
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Under ‘Allow’, select List.
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In the Source box, type the list items separated by commas, e.g., Yes, No, Maybe, or provide a range reference such as =A1:A3.
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Click Apply.
Pro Tip:
Use a named range or store the data in a hidden worksheet for long or dynamic lists.
Use Cases:
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Project Status Updates (To Do, In Progress, Done)
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Employee Departments (HR, Sales, IT)
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Order Priority (High, Medium, Low)
Tips for Better Lists:
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This utilises Conditional Formatting to highlight the selection.
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Use IF formulas for further action.
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Lock the cell with a password so that it cannot be edited.
Drop-down lists make things neat and tidy and increase work efficiency and accuracy. Using it initially will ensure that data entry across all Excel versions will be clean and consistent.
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